Complaints Handling Procedure

Any expression of dissatisfaction about the provision, or failure to provide, a financial service and complaints handling procedure which alleges that the complainant has suffered (or may suffer) financial loss, material distress or material inconvenience is treated as a complaint. This includes correspondence in writing and that made during the course of verbal communication. Where any customer expresses concern about the service, steps will be taken to resolve that matter and it will be treated as a complaint.

Complaints may be received directly from customers or from third party representatives.  In the event of any complaint the matter must be recorded and logged, and referred to the nominated complaints handler in accordance with the complaint handling process

Any complaint received from a third party representative such as Trading Standards or the Citizens Advice Bureau will be immediately referred to the nominated complaints handler.

Complaints Procedure

The following complaints procedure is made available to every customer upon request, is published on the company’s website, and is included in summary form in our customer documentation.

We are committed to resolving complaints as quickly as possible. In the unlikely event that you wish to make a complaint, please put this in writing and send it to the following contact details:

Simple Legal Solutions Ltd

107 Cotton Exchange

Bixteth Street

Liverpool

L3 9LQ

complaints@simplelegalsolutions.co.uk

Alternatively, please contact us on the number below:

0151 347 0331

We will acknowledge receipt of the complaint within five working days and we hope to provide a final response within four weeks.  We will write to you again within four weeks if we are unable to provide a final response within that time period.  In any event we will respond to your complaint in full within eight weeks.

If you are not satisfied with our response, or if a complaint is not resolved after eight weeks, you may refer the complaint to –

The Financial Ombudsman Service
Exchange Tower
London E14 9SR

Complaints Investigation

The nominated complaints handler will at all times be responsible for the investigation of complaints.  Input will be sought from other employees where necessary.

We will retain a log of all complaints received and the outcome.  A complaints file will be created for each complaint, reference to the log, and which will contain all communication with complainants, the actions taken to investigate the complaint, the findings and a copy of the final response to the complainant.

Root Cause Analysis

Upon completing the investigation of a complaint the nominated complaints handler shall conduct a root cause analysis of the complaint to ascertain the cause of the complaint and the risk of that cause reoccurring.  Where the cause is compliance system or operational processes the nominated complaint handler shall submit a report to the Directors and heads of departments.

Trend Analysis

Each month our nominated complaints handler shall submit to the board a report detailing the number of complaints received, the resolution or otherwise of those complaints, and sufficient analysis to enable the board to understand the causes of those complaints including any trends which may exist within those complaints.

Complaints Register

We will maintain a complaints register which will be the subject of periodic review.  A lack of complaints recorded may indicate that staff do not recognise what a complaint is or have concerns that recording a complaint may reflect negatively upon themselves.  Our management will make clear that complaints play a positive role in furthering us and may be seen as a valuable tool for future product or service development.

The Financial Ombudsman Service

The Financial Ombudsman Service (FOS) is an independent service get up by parliament to intervene in disputes between customers and financial institutions, when agreement cannot be reached between them.  It is a free service.

As part of our complaint handling service we must make a customer aware of their right to approach the FOS.

The FOS request that a complaint must first be placed before the company they are unhappy with.  The FOS will assist customers with that first approach.

We have up to eight weeks to deal with the complaint after which, if the customer is still unhappy, they may contact the FOS at:

http://www.financial-ombudsman.org.uk/

0800 023 4567

The Financial Ombudsman Service
Exchange Tower
London
E14 9SR